Terms and policies

Article 1Scope

These Terms set out the conditions for using the Echo AI Hub services (the “Service”) provided by [Business name] (“we” or “us”). Members shall use the Service after agreeing to these Terms.

Article 2Definitions

The main terms used in these Terms have the following meanings: “Member” means a person who has registered for the Service; “Token” means a usage allowance denominated in Japanese yen that is applied to the use of models; and “API key” means the credentials a member uses to call models.

Article 3Member registration

Registration requires agreement to these Terms and the Privacy Policy, and consent to your input being sent to model providers outside Japan. Member registration is limited to people aged [Age] or over.

Article 4Management of accounts and API keys

Members are responsible for managing their accounts and API keys, and must not allow any third party to use them.

Article 5Token purchases and expiry

Paid Tokens are valid for 180 days from the day the top-up is added to your balance, and free Tokens are valid for 90 days from the day they are granted. Tokens are used in order of expiry, starting with those that expire soonest, and any balance past its expiry date lapses.

Article 6Refunds

Purchased Tokens are not refundable, except where required by law. The same applies to Tokens that have lapsed.

Article 7Free Tokens

Free Tokens are granted only once per person. If we determine that they were received by improper means, we may revoke the grant.

Article 8Events and courses

Registration, waitlists and cancellation for events and courses are subject to the conditions stated on each event's page.

Article 9Prohibited conduct

The following are prohibited: acts that violate laws and regulations or public order and morals; acts that infringe the rights of others; unauthorized access; use for purposes prohibited by any model provider's terms of use or policies; and any other acts that we deem inappropriate.

Article 10External model providers

The Service uses services from external model providers. Outages, specification changes or the discontinuation of services on a model provider's side may make all or part of the Service unavailable. In such cases, our liability is as set out in [Scope of liability].

Article 11Rights to outputs

Ownership of the rights to outputs generated by models, and the conditions for using those outputs, are as set out in [Handling of outputs]. Members shall use outputs at their own risk.

Article 12Exclusion of antisocial forces

Members represent and warrant that they do not, and will not in the future, fall under the category of antisocial forces (such as organized crime groups and their members).

Article 13Cancelling membership

Members may cancel their membership at any time from the settings screen. On cancellation, the member's API keys are deactivated and their personal information is anonymized. Unused Tokens are handled as set out in [Handling of remaining balance on cancellation].

Article 14Changes to these Terms

We may change these Terms. If we make a material change, we will ask members to agree again the next time they log in.

Article 15Language

These Terms are written in Japanese. If a translation differs from the Japanese version, the Japanese version prevails.

Article 16Governing law and jurisdiction

These Terms are governed by the laws of Japan. The [Court name] shall have exclusive agreed jurisdiction as the court of first instance over any dispute relating to the Service.

1.Business operator

[Business name] (address: [Address]; representative: [Representative]) handles the personal information it obtains through Echo AI Hub (the “Service”) in accordance with the following policy.

2.Information we collect

• Account information: email address, display name, and the identifier from the external service you use to log in (Google or GitHub)
• Usage records: history of Token purchases and use, and records of event registrations and check-ins
• Network information (IP address) when you receive free Tokens at a location
• The content of your inquiries
• Payment information: [Handling of payment information]

3.Purposes of use

• Providing the Service (managing accounts, granting Tokens and managing balances and expiry dates, and accepting event registrations)
• Verifying identity and preventing misuse (including preventing free Tokens from being received more than once)
• Sending emails about the Service (such as confirmation that you have received Tokens, and notices about balances and expiry dates)
• Sending announcement emails (only to those who choose to receive them)
• Responding to inquiries
• Statistics for improving the Service (compiled in a form that does not identify individuals)

4.Handling of input and transfer to model providers outside Japan

To generate responses, input sent through the Service's API may be sent to model providers outside Japan. You consent to this transfer when you register as a member. We do not store input or output (the content of conversations).

We update this list of recipients as models are added or changed.

5.Provision to third parties

Except as provided by law, we do not provide personal information to third parties without the consent of the person concerned.

6.External transmission

Under the external transmission rules of Japan's Telecommunications Business Act, we publish the information this site sends to outside parties.

We run our own access analytics and do not send information about your browsing to third parties.

7.Retention period

Network information collected when you receive free Tokens at a location is kept for 90 days and then deleted. Other information is kept for [Retention period]. If you cancel your membership, we anonymize your personal information and keep records such as usage volume for statistical purposes.

8.Security measures

[Security measures (including the country where servers are located)]

9.Requests for disclosure, correction, suspension of use or deletion

Requests for disclosure, correction, suspension of use or deletion of retained personal data are accepted at [Personal information contact email]. We will respond after confirming that the request comes from the person concerned.

10.Revisions

If we revise this Policy, we will announce it on this page. For material changes, we will ask you to agree again the next time you log in.

11.Contact

[Name of personal information contact] ([Email address])